Comeet's Auto-Scheduling tool saves (a lot of) time by automating the process of scheduling interviews. We recommend to create a Scheduling user for Auto-Scheduling and apply all the necessary permissions to this calendar. While Scheduling User is an optional setting, it will serve as a fallback option in case the teammate's calendar does not have all the necessary permissions.
Below you can find the instructions for creating Scheduling User and setting it up in Comeet:
What are the advantages of Scheduling User?
- Meeting rooms – Comeet will be able to book, change and cancel meeting room reservations.
- Auto-Scheduling – Candidates can select interview times according to the availability of interviewers and meeting rooms.
Which permissions are required for the scheduling user?
- "Can view all details" access to interviewers’ calendars
- "Can edit" access to meeting room calendars
Create the Scheduling User - guide for the IT Manager
1. Create a new user
Create an Office365 user and name it "Comeet Scheduling." The instructions for creating a new user can be found here.
2. Set up access to interviewers' calendars
Comeet reads the interviewers' calendars to offer candidates available times to choose from.
The default sharing and visibility permission settings in organizations that use Office365 Calendar is for all users in the organization to see the availability and event details of other calendars in the organization.
In case your company uses a different setting, the scheduling user will need to be given permission to each of the interviewers’ calendars. The permission can be added from the calendar settings:
Select the permission "Can view all details." This permission is required in order to allow interviewers to allocate blocks of times for interviews directly on their calendar. Comeet identifies these time blocks and makes them available to candidates.
3. Set up access to meeting room calendars
Comeet automatically reserves meeting rooms for interviews. To do so, the scheduling user needs to be able to manage events on meeting rooms calendars.
Navigate to the settings page of each meeting room calendar and share the calendar with the scheduling user:
4. Connect the scheduling user
Once the user is created and the permissions have been set up, the scheduling user needs to be connected through Comeet's settings, which are available to users with the Admin or Owner roles. See this page for more details.
Have more questions? Contact us at email@example.com