We hope your team has already begun to love Comeet!
To ensure your team is using Comeet to its fullest we provide you with this 10-step checklist. We encourage you to make sure you have completed all of the steps for a complete one-time setup, but you may also pick the most relevant now and come back to this list at a later time.
The listed categories can be found under Company Settings.
To navigate to Company Settings, click your name in the top right corner of Comeet and click Company Setting.
1. Company Profile
Here you may setup your organization’s logo, website, domain name, and a brief description about the company. By default, your organization will use the careers page hosted by Comeet, where some of this information will be displayed. It’s important to fill out this information so nothing is left out.
After filling out your company’s email domain, please specify what service your organization is using to host its calendar service (i.e. Google Calendar, Exchange/Office 365, etc.). This will allow you to take advantage of our one-click scheduling features that suggest an interview time based on availability of meeting rooms and interviewers.
Under the Teammates tab you may see who in your organization already has access to Comeet along with the permissions that they have, and those who have been invited to use Comeet. Invite your team to Comeet by clicking the Add Teammates button.
Your organization has the option to use the careers page hosted by Comeet or to create your own careers page using the Comeet API. Using Comeet API allows your organization to self-host the careers page, as well as design it to your organization’s preference. If you choose to use the careers page hosted by Comeet, you may choose to group your positions by Department or Location, as well as configure the color scheme under Brand color, found in your Company Profile.
If you choose to self-host your careers page using Comeet API, click to Enable API and follow the instructions in the Getting Started guide. In order to do so, you will need your company’s UID and Token, found below API details.
If your website is based on WordPress you would probably like to checkout the Comeet WordPress plugin that creates the careers pages on your website for you without any coding!
Does your organization offer referral rewards upon successful hires? If so, select the We give a bonus option under the Referral Program tab. Optionally, you may fill out the bonus amount, which employees will see upon sharing a position.
For each one of your organization’s locations, click to Add Location under the Locations tab. Fill out the name of the location, the public name that will display on your careers page (optional), and the language used. Below, begin typing the address and Google Search will auto-populate the rest of the fields upon selection. You may also provide arrival instructions for candidates coming to this location for an interview. This information can be included using placeholders in your Email Templates sent to candidate.
Does your organization use Microsoft Exchange, Office 365 or Google Calendar to reserve rooms at your locations for meetings, interviews, and more? If so, in the Meeting Rooms settings set your Calendar Provider. Then click Add Meeting Room to add a meeting room and fill out the email address that is associated with the room in order to create room reservations using Comeet’s Scheduling Features. To learn more about how to find the room’s email address or how to use meeting rooms, read this support page.
For every position, Comeet includes default position fields like Position name, Position ID, Location, and more. However, some organizations would like to create Custom Position Fields, like Business Unit or Division. These fields can be used for breaking down your reports or for displaying more information about positions in your careers website. To create Custom Position Fields for your positions, click Add Custom Fields under the Position Fields tab. The custom fields will be available under the Description tab of each position.
When a candidate’s status is set to Rejected or Withdrawn, Disposition Reasons enables user to detail the reason for rejection or withdrawal so you can analyze the reasons behind these actions.
By default, Disposition Reasons are set to Disabled; however, Admins may change this setting to Optional or Required. Comeet provides default Rejection or Withdrawn reasons, but Admins may create more reasons by clicking Add Rejection Reason and/or Add Withdrawn Reason.
Auto-Steps increase the speed of your organization’s recruitment and hiring process by automatically assigning certain steps to specific team members. These Auto-Steps, such as “Send notification” or “Duplicate check”, are set to Comeet’s default settings, but please visit Auto-Steps to ensure the default settings meet your organization’s needs.
10. Email Templates
Comeet’s Email Templates help speed up your communication process by sending email automatically or by alerting you when an email needs to be sent, and you simply click Send to candidate. For example, when you need to send an invitation for an interview, or reject a candidate, or even request more details about a candidate from a sourcing agency.
Email templates also allow you to modify each system template for International Language Support. For every language that you company adds, you are able to modify any existing system email template for that language.
The General Data Protection Regulation (GDPR) is a huge change in digital privacy protection rights and obligations. It significantly expands the privacy rights of European Union residents while imposing many new obligations on organizations that manage personal data of European Union residents.
At Comeet, we want to make it easy for your company to prevent hiring discrimination and ensure your company is compliant with equal employment opportunity regulations.
With our EEOC/OFCCP questionnaire feature, it’s simple for companies that are required to comply with these regulations to gather the needed information. This is done by enabling the questionnaire for the entire company, or just for the company’s offices within the United States.
Once enabled, candidates that apply online will be presented with the questionnaire while candidates that apply via other methods will be directed to the questionnaire with a link in the “Thanks for applying” email.
Have more questions? Contact us at firstname.lastname@example.org